Employment Opportunities
Thank you for your interest in The Puffin Foundation and Cultural Forum. Currently we have two open positions at The Puffin Foundation. Please note the location of the jobs you are interested as one is in our new Brooklyn office.
If you are interested in volunteering at a Puffin Cultural Forum event visit PuffinCulturalForum.org. If you prefer outdoor volunteering visit TeaneckCreek.org to learn about the Weed Warriors and other volunteer opportunities.
Bookkeeper/Office Administrator – Brooklyn
The Puffin Foundation, Ltd. seeks a part-time Office Administrator who shares our commitment to support artists and organizations doing meaningful work that aligns with our mission. The Administrator is responsible for general office duties, basic bookkeeping, and representing the Puffin Foundation to the public at our Brooklyn gallery.
Application Process
Please email your resume directly to jobs@puffinfoundation.org for consideration. Please include the term “BK Bookkeeper Office Administrator,” in the subject line. Candidate qualifications will be reviewed and if selected for an interview candidates will be contacted directly.
Responsibilities
Bookkeeping
- • Timely recording of financial transactions in the general ledger
- • Regularly generating invoices, checks, and journal entries
- • Assist with employee hours tracking and payroll tasks
Office Administration
- • Keeping the office organized, supplies stocked, and bills paid
- • Assisting the grant team with administrative tasks
Gallery Oversight
- • Welcoming visitors to Puffin’s Brooklyn gallery
- • Sharing information about the current exhibit on display and Puffin’s mission
- • Posting to our social media accounts to attract visitors to our events and exhibits
- • Hosting the gallery occasionally (1-2 times a month) for scheduled weekend events.
Experience & Qualifications
- • Minimum of two years’ bookkeeping experience. Performing monthly account reconciliations, a plus
- • Exceptional attention to detail and organizational skills
- • Ability to work both independently and collaboratively with others
- • Strong verbal and written communication skills
- • Proficiency in accounting software or willingness to learn (Quickbooks)
Locations/Work Schedule
The Puffin Foundation has offices in Teaneck, NJ and Park Slope, Brooklyn, NY. The Office Administrator is to work 8 hours per week at the Brooklyn location, ideally 10-2:00 T/Th, with some flexibility in determining set hours. The ideal candidate would be available for an additional 4 hours per week – 12 hours total – if the need arises. Occasional change of workdays and/or work locations will be permitted and infrequent additional work from home days will also be considered. Once a month, Brooklyn Staff will spend an office day for the organization’s general meeting in-person at the Teaneck location.
Compensation
Target base compensation for this position is $30-$35 per hour.
In addition, The Puffin Foundation, Ltd. conducts an annual performance management process. As part of the annual performance management process candidates will be eligible for a merit increase along with a potential small discretionary bonus. Merit increases and discretionary bonuses are performance based and economic conditions will also be considered
Office Administrator – Teaneck
The Puffin Foundation, Ltd. seeks a part-time Office Administrator who shares our commitment to support artists and organizations doing meaningful work that aligns with our mission. The Office Administrator is responsible for general office duties and representing the Puffin Foundation to the public at our Teaneck office.
Application Process
Please email your resume directly to jobs@puffinfoundation.org for consideration. Please include the term “Teaneck Office Administrator,” in the subject line. Candidate qualifications will be reviewed and if selected for an interview candidates will be contacted directly.
Responsibilities
- • Oversee front office operations, including answering and directing phone calls, welcoming visitors, and ensuring smooth day-to-day functioning
- • Serve as the first point of contact for guests and callers across all entities: Puffin Foundation, Puffin Cultural Forum, and Teaneck Creek Conservancy
- • Present helpful information about the Forum and TCC to visiting and/or inquiring public
- • Assist the grantmaking team with clerical and organizational tasks in a timely and accurate manner
- • Assist with social media content design and brand consistency related to Foundation projects
- • Manage office supplies, equipment, and relationships with service vendors such as internet, cleaning services, and maintenance contractors
- • Maintain a clean, organized, and well-stocked office environment, including shared and communal areas
- • Liaise with the Brooklyn office to ensure consistent operations and communication across locations
- • Greet and direct gallery visitors (this would include turning on the lights and shutting off lights after visit)
Experience & Qualifications
- • Experience as an Office Manager or in a similar administrative role
- • Exceptional attention to detail and organizational skills
- • Ability to multitask and prioritize
- • Strong interpersonal skills to interact positively with all employees and guests
- • Ability to work both independently and collaboratively with others
- • Strong verbal and written communication skills
- • Familiarity with Microsoft Office Suite required
- • Experience with writing/sending media releases is preferred
- • Experience with Filemaker is a plus
- • Facility with Canva and experience creating dynamic reels for social media would be an asset
Locations/Work Schedule
The Puffin Foundation has offices in Teaneck, NJ and Park Slope, Brooklyn, NY. The Office Administrator is to work 25 hours per week at the Teaneck location. This is a Monday to Friday position from 11-4 pm. Additional hours may become available.
Compensation
Target compensation for this position is $25-$30/hour, based on experience.
In addition, The Puffin Foundation, Ltd. conducts an annual performance management process. As part of the annual performance management process candidates will be eligible for a merit increase along with a potential small discretionary bonus. Merit increases and discretionary bonuses are performance based and economic conditions will also be considered.